HEATH ELEMENTARY SCHOOL
PTSO BYLAWS
A. NAME
1. The name of the organization shall be Heath Elementary PTSO
B. MISSION
1. The mission of the Parent Teacher Student Organization (PTSO) is to establish communications/information links between the parents, teachers, students,
and administration of Heath Elementary School. PTSO will help identify social, academic, education, recreational, and environmental needs of our students and
will be dedicated to providing assistance and support in satisfying these needs.
C. GOALS
1. To keep parents informed and actively involved with students at Heath Elementary School.
2. To provide a climate which promotes a sense of school spirit and family atmosphere.
3. To promote the development of the whole child and prepare them for a successful future.
4. To provide financial assistance for various activities, services, and/or materials for Heath Elementary School.
5. To promote the mission statement of Heath Elementary School.
D. MEMBERSHIP
1. General Membership: All Regular Members, Voting Members and Student Members shall make up the General Membership of the Heath Elementary School PTSO.
2. Regular Membership: All parents and/or legal guardians (including stepparents) of students who currently attend Heath Elementary School and all current faculty
and staff of Heath Elementary School shall be considered Regular Members of the organization. Regular Members shall have the right to serve on committees and to
attend and participate in meetings and activities of the organization. In order to gain the right to vote on issues before the membership, to elect officers, to hold office,
to chair committees, or to serve on the Executive Committee, Regular Members must pay dues and become Voting Members.
3. Voting Members: All Regular Members who are current in the payment of annual dues shall be Voting Members. Voting Members have the right to vote on all
issues before the membership, to elect officers, to hold office, to chair committees, and to serve on the Executive Committee.
4. Student Membership: All students of Heath Elementary school shall be Student Members of the organization. Student Members are exempt from paying dues.
Student members shall have the right to attend and participate in meetings and activities of the organization. Student Members shall not have the right to vote on
issues before the membership, to elect officers, to hold office, to chair or serve on committees, or to serve on the Executive Committee.
5. Dues: Annual dues of one dollar ($1.00) per member shall be paid to become a Voting Member. Any change in the amount of dues shall be approved by a
vote of the Voting Members acting in the manner prescribed in Section E.
E. MEETINGS
1. Regular Meetings: Will be held on the second Tuesday of every month unless otherwise specified by the Executive Committee.
2. Special Meetings:May be called by or at the request of the President or any two (2) members of the PTSO Executive Committee.
3. Quorum: Those persons present at a properly called General Membership or Special Meeting shall be designated as a quorum and shall be entitled
to take action on behalf of the organization.
4. Voting: A majority vote of the Voting Members present at any meeting shall be required for all action to be taken by the organization.
F. OFFICERS
1. Positions: The officers of the organization shall consist of a President, Vice President, Secretary, Treasurer, and Staff Liaison.
2. President: The President shall be the principal executive officer of the organization and, subject to the control of the Executive Committee and the direction
of the membership, shall in general supervise and control all of the activities of the organization. The President shall be a member of the Executive Committee and
shall preside at all meetings of the Executive Committee and all meetings of the membership. The President shall vote only in the case of a tie in a vote of the Executive Committee or the membership. The President shall approve of the Chairpersons of all Standing and Special Committees, shall appoint such chairpersons when necessary,
and shall be an ex-officio member of all committees of the organization, with the exception of the Election Committee. The President can make minor decisions
between meetings, including emergency spending not to exceed one hundred dollars ($100.00) per incident
3. Vice President: The Vice President shall be a member of the Executive Committee, and in the absence of the President, shall perform the duties of the President.
The Vice President shall perform such other duties as are assigned by the President. In the event that the office of President becomes vacant due to death, resignation, removal or inability to serve, the Vice President, for the remainder of the term, shall fill the vacancy.
4. Secretary: The Secretary shall be a member of the Executive Committee. The Secretary shall keep the minutes of the proceedings of the membership and the
Executive Committee, shall receive from the Treasurer the list of Regular Members who have paid dues and prepare the official list of Voting Members, shall see that
all notices are duly given in accordance with these Bylaws, and, in general, perform all duties incident to the officer of Secretary and such other duties as may be assigned
by the President or the Executive Committee.
5. Treasurer:The Treasurer shall be a member of the Executive Committee. The Treasurer shall have charge of and be responsible for all funds of the organization
and shall receive and give receipts for monies due and payable to the organization from all sources and shall deposit such funds in such banks or other organizations as are selected by the Executive Committee. The Treasurer shall make disbursements as authorized by the President, Executive Committee, or membership in accordance with
the budget adopted by the membership. The Treasurer shall collect all membership dues as are established by the organization and shall certify to the Secretary an
accurate list of the Voting Members of the organization. The Treasurer shall present a written financial report at each General Membership Meeting of the membership
and at other times as requested by the Executive Committee.
6. Staff Liaison: The Staff Liaison shall be appointed by the other incoming officers and the Principal. The Staff Liaison shall take office no later than June 15.
The Staff Liaison shall be a member of the Executive Committee. The Staff Liaison shall maintain contact between the school’s staff and the PTSO.
The Staff Liaison will be responsible for coordinating tasks needed from the school’s staff members.
G. ELECTIONS
1. Procedure: The election of the offices of President, Vice President, Secretary, and Treasurer shall take place during the last General Membership Meeting each year.
All Voting Members of the organization may participate in the election. The Election Committee shall present a slate of candidates for election. The election of any
non-contested candidate to office may be by voice vote. Any contested election shall be by written ballot.
2. Election Committee: The Election Committee shall be responsible for the entire nomination and election process of PTSO officers, with the exception of the
Staff Liaison.
3. PTSO Officer Election: Announcement of the nomination process shall be made by the Election Committee one General Membership meeting prior to an election
or special election meeting. Written communication of this announcement and requests for nominations shall immediately be sent to the General Membership.
The Election Committee shall be responsible for receiving all suggestions for persons to serve as officers. The committee shall insure that all nominees are Voting
Members and otherwise eligible to serve in office. The committee shall contact all eligible persons who have been nominated to confirm their willingness to serve.
Advance nominations shall be accepted by the committee until one week prior to the election meeting. No later than four days prior to an election, the committee shall announce to the General Membership through written correspondence the names of all qualified candidates who have accepted their nominations. The committee shall prepare a slate of candidates to present for election. The committee shall conduct the election by presenting the slate of candidates to the General Membership present
at the designated election meeting and preparing written ballots for contested offices. In the event of an election by ballot, the committee shall insure that all potential
voters are Voting Members and shall issue ballots to those who qualify. Immediately following the election, the committee shall tabulate the votes and compile a written report. The chairperson of the Election Committee shall read the report to the General Membership present and declare the election of each officer. The written report
shall be entered in full in the minutes, becoming a part of the official records of the organization.
4. Selection: A majority of the votes cast by the Voting Members shall be necessary for election. Should no person receive a majority of the votes cast,
and election between the two (2) persons who received the largest number of votes shall immediately be held.
5. New Officers: Newly elected officers shall take office no later than June 15.
6. Removal of Officer: Any PTSO officer may be removed from office by the affirmative vote of two thirds of all the Executive Committee at any regular or
special meeting called for that purpose:
- For conduct detrimental to the interests of the PTSO
- For lack of sympathy with PTSO objectives
- For refusal to render reasonable assistance in carrying out PTSO purposes
Any PTSO officer proposed for removal shall be entitled to at least five days’ notice in writing of the meeting at which such removal is to be voted upon and
shall be entitled to appear before and be heard by the Executive Committee.
7. Vacancies: Any vacancy in the offices of Vice President, Secretary of Treasure due to death, resignation, removal or inability to serve shall be filled by special
election at the earliest possible meeting of the General Membership, consistent with the producers here-in. However, should a vacancy occur in the office of the
President, the Vice President shall immediately assume the position. Any vacancy in the office of Staff Liaison shall be filled by appointment by the President,
Vice President, Secretary, Treasurer and Principal.
8. SBDM:The PTSO shall provide through annual election parent representatives to the Heath Elementary School Based Decision-Making Council. The election
for parent representatives to the SBDM should take place before May 1st. The parent members shall be elected by the parents of students pre-registered to attend
Heath Elementary during the term of office. The parent representative shall not be an employee or a relative of an employee of Heath Elementary, nor shall the parent representative be an employee or a relative of an employee in the district administrative office. Announcement of the nomination process shall be made by the Election Committee one General Membership meeting prior to an election or special election meeting. Written communication of this announcement and requests for nominations shall immediately be sent to all parents/guardians of Heath Elementary students. The Election Committee shall be responsible for receiving all suggestions for persons to serve. The committee shall contact all eligible persons who have been nominated to confirm their willingness to serve. Once contacted, the nominee must provide written notification of willingness to serve. Nominations shall be accepted by the committee until one week prior to the election meeting. The committee shall prepare a slate of candidates to present for election. The committee shall conduct the election by presenting the slate of candidates to the General Membership present at the designated election meeting. Immediately following the election, the committee shall tabulate the votes and compile a written report. This report shall be distributed to the General Membership of Heath Elementary declaring the election of parent representatives.
H. EXECUTIVE COMMITTEE
1. General Powers:The affairs, activities and operation of the organization shall be managed by the Executive Committee. The Executive Committee shall transact necessary business during intervals between meetings of the General Membership and such other business as may be referred to it by the Voting Membership or these Bylaws.
It may create Standing and Special Committees, approve the plans and work of Standing and Special Committees, present reports and recommendations at the meetings
of the General membership, prepare and submit a budget to the Voting membership for approval, and in general, conduct the business and activities of the organization.
2. Membership: The membership of the Executive Committee shall consist of the President, Vice President, Secretary, Treasurer, Principal, and Staff Liaison.
In addition, the Chairpersons of all Standing Committees shall be ex-officio members of the Executive Committee.
I. STANDING AND SPECIAL COMMITTEE
1. Election Committee: The Election Committee shall be composed of three (3) persons who shall be selected by the Executive Committee at the beginning of the year. The Election Committee shall elect its own Chairperson, subject to approval of the Executive Committee. In the event that a committee is unable to elect its own chairperson, then the Executive Committee may appoint someone to serve in this capacity. The committee shall carry out its responsibilities.
2. Other Standing Committees:Standing Committees shall consist of a Grant Research Committee, Room Mothers Committee, Box Tops and Campbell’s Committee,
Fall Festival Committee, Scholarship Committee and Donation Committee. The Executive Committee may establish such other Standing Committee as it deems necessary
and advisable. Any Regular Member may serve as a committee member. Regular Members will be given the opportunity to volunteer to serve on committees as committees are in the process of being formed. Each Standing Committee shall elect its own chairperson, subject to the approval of the President. In the event that a committee is unable to elect its own chairperson, then the President may appoint someone to serve in this capacity.
3. Removal of Committee Chairperson: Any Committee Chairperson may be removed from their position by the same rules written with in for Removal of an Officer.
J. FINANCE
1. Budget:The Executive Committee shall present to the membership at the first Regular Meeting of the year a budget of anticipated revenue and expenses for the year. This budget shall be used to guide the activities of the Executive Committee during the year. Any substantial deviation from the budget must be approved in advance by the Voting Membership.
2. Financial Obligations and Support:The PTSO has an annual standing financial obligation to the following:
1. Classroom Expenses – All Staff – Up to $300 per Teacher ($150 per semester). Checks will be issued within one week of being received by the Treasurer or President. Any funds not spent within the current school year will not be carried over.
2. Classroom Agendas – These will be paid for from monies left over from the previous year. All agendas will be given to students at no charge.
3. Fall Festival – Up to $3,000
4. Field Trips – One per grade level
5. Fifth Grade Graduation/Year End Celebration – Up to $10 per Student
6. Kindergarten Elegant Party – Paper products
7. Staff Appreciation – Up to $2,000
8. Field Day – Up to $200
9. Heath High School Project Graduation - $250.00
10. Heath High School Scholarship - $500.00 - Criteria for eligibility: Shall be given to a graduating senior of Heath High School who attended Heath Elementary for a minimum of three years and graduated from Heath Elementary; is also based on the financial need of the student. This scholarship shall be awarded by the officers of the PTSO. The PTSO President shall serve as the PTSO Scholarship Committee Chairperson unless otherwise indicated. The President may remove his/her self from the committee if he/she feels a conflict of interest (ex. Recipient is a family member).
At the end of the PTSO’s fiscal year, on June 14, all budgeted monies not spent will roll back into the PTSO’s General Fund.
3. Obligations: The Executive Committee may authorize any officer or officers to enter into contracts or agreements for the purchase of materials or services on behalf
of the organization. The officers shall not have the authority, however, to enter into such agreements on behalf of Heath Elementary School and the McCrackenCountySchool District, nor should they hold themselves out as having such authority.
4. Loans:No loans shall be made by the organization to its officers or members.
5. Commercial Paper: All checks, drafts, or other orders for the payment of money on behalf of the organization shall by signed by the Treasurer or President.
6. Deposits: The Treasurer shall deposit all funds of the organization to the credit of the organization in such banks, trust companies or other depositories as the
Executive committee may select and shall make such disbursements as authorized by the Executive Committee in accordance with the budget adopted by the membership.
All deposits and/or disbursements shall be made within a maximum of thirty (30) days from the receipt of funds and/or orders of payment.
7. Financial Report: The Treasurer shall present a financial report at each General Membership Meeting of the organization and shall prepare a final report at the
close of the year. The Executive Committee shall have the report and the accounts examined annually, on or before June 14, by an informal audit committee consisting
of the President, Treasurer, Principal, and Schools Secretary. The informal audit committee, if satisfied that the Treasurer’s annual report is correct, shall sign a statement
of that fact at the end of the report.
K. AMENDMENTS
1. These Bylaws may be altered, amended or repealed and new Bylaws may be adopted by the Voting Members at any Regular or Special General Membership Meeting.
L. AUTHORITY
1. Roberts Rules of Order Newly Revised shall govern this PTSO in all cases to which they are applicable and not in conflict with the Bylaws.
2. If any part of the Bylaws shall conflict with the decisions, policies or procedures adopted by the McCracken County School Board, they shall be deemed
null and void and the decision of the McCracken County School Board shall, in all cases, control.
These Bylaws were adopted by the Heath Elementary PTSO on April 13, 2010.
PTSO BYLAWS
A. NAME
1. The name of the organization shall be Heath Elementary PTSO
B. MISSION
1. The mission of the Parent Teacher Student Organization (PTSO) is to establish communications/information links between the parents, teachers, students,
and administration of Heath Elementary School. PTSO will help identify social, academic, education, recreational, and environmental needs of our students and
will be dedicated to providing assistance and support in satisfying these needs.
C. GOALS
1. To keep parents informed and actively involved with students at Heath Elementary School.
2. To provide a climate which promotes a sense of school spirit and family atmosphere.
3. To promote the development of the whole child and prepare them for a successful future.
4. To provide financial assistance for various activities, services, and/or materials for Heath Elementary School.
5. To promote the mission statement of Heath Elementary School.
D. MEMBERSHIP
1. General Membership: All Regular Members, Voting Members and Student Members shall make up the General Membership of the Heath Elementary School PTSO.
2. Regular Membership: All parents and/or legal guardians (including stepparents) of students who currently attend Heath Elementary School and all current faculty
and staff of Heath Elementary School shall be considered Regular Members of the organization. Regular Members shall have the right to serve on committees and to
attend and participate in meetings and activities of the organization. In order to gain the right to vote on issues before the membership, to elect officers, to hold office,
to chair committees, or to serve on the Executive Committee, Regular Members must pay dues and become Voting Members.
3. Voting Members: All Regular Members who are current in the payment of annual dues shall be Voting Members. Voting Members have the right to vote on all
issues before the membership, to elect officers, to hold office, to chair committees, and to serve on the Executive Committee.
4. Student Membership: All students of Heath Elementary school shall be Student Members of the organization. Student Members are exempt from paying dues.
Student members shall have the right to attend and participate in meetings and activities of the organization. Student Members shall not have the right to vote on
issues before the membership, to elect officers, to hold office, to chair or serve on committees, or to serve on the Executive Committee.
5. Dues: Annual dues of one dollar ($1.00) per member shall be paid to become a Voting Member. Any change in the amount of dues shall be approved by a
vote of the Voting Members acting in the manner prescribed in Section E.
E. MEETINGS
1. Regular Meetings: Will be held on the second Tuesday of every month unless otherwise specified by the Executive Committee.
2. Special Meetings:May be called by or at the request of the President or any two (2) members of the PTSO Executive Committee.
3. Quorum: Those persons present at a properly called General Membership or Special Meeting shall be designated as a quorum and shall be entitled
to take action on behalf of the organization.
4. Voting: A majority vote of the Voting Members present at any meeting shall be required for all action to be taken by the organization.
F. OFFICERS
1. Positions: The officers of the organization shall consist of a President, Vice President, Secretary, Treasurer, and Staff Liaison.
2. President: The President shall be the principal executive officer of the organization and, subject to the control of the Executive Committee and the direction
of the membership, shall in general supervise and control all of the activities of the organization. The President shall be a member of the Executive Committee and
shall preside at all meetings of the Executive Committee and all meetings of the membership. The President shall vote only in the case of a tie in a vote of the Executive Committee or the membership. The President shall approve of the Chairpersons of all Standing and Special Committees, shall appoint such chairpersons when necessary,
and shall be an ex-officio member of all committees of the organization, with the exception of the Election Committee. The President can make minor decisions
between meetings, including emergency spending not to exceed one hundred dollars ($100.00) per incident
3. Vice President: The Vice President shall be a member of the Executive Committee, and in the absence of the President, shall perform the duties of the President.
The Vice President shall perform such other duties as are assigned by the President. In the event that the office of President becomes vacant due to death, resignation, removal or inability to serve, the Vice President, for the remainder of the term, shall fill the vacancy.
4. Secretary: The Secretary shall be a member of the Executive Committee. The Secretary shall keep the minutes of the proceedings of the membership and the
Executive Committee, shall receive from the Treasurer the list of Regular Members who have paid dues and prepare the official list of Voting Members, shall see that
all notices are duly given in accordance with these Bylaws, and, in general, perform all duties incident to the officer of Secretary and such other duties as may be assigned
by the President or the Executive Committee.
5. Treasurer:The Treasurer shall be a member of the Executive Committee. The Treasurer shall have charge of and be responsible for all funds of the organization
and shall receive and give receipts for monies due and payable to the organization from all sources and shall deposit such funds in such banks or other organizations as are selected by the Executive Committee. The Treasurer shall make disbursements as authorized by the President, Executive Committee, or membership in accordance with
the budget adopted by the membership. The Treasurer shall collect all membership dues as are established by the organization and shall certify to the Secretary an
accurate list of the Voting Members of the organization. The Treasurer shall present a written financial report at each General Membership Meeting of the membership
and at other times as requested by the Executive Committee.
6. Staff Liaison: The Staff Liaison shall be appointed by the other incoming officers and the Principal. The Staff Liaison shall take office no later than June 15.
The Staff Liaison shall be a member of the Executive Committee. The Staff Liaison shall maintain contact between the school’s staff and the PTSO.
The Staff Liaison will be responsible for coordinating tasks needed from the school’s staff members.
G. ELECTIONS
1. Procedure: The election of the offices of President, Vice President, Secretary, and Treasurer shall take place during the last General Membership Meeting each year.
All Voting Members of the organization may participate in the election. The Election Committee shall present a slate of candidates for election. The election of any
non-contested candidate to office may be by voice vote. Any contested election shall be by written ballot.
2. Election Committee: The Election Committee shall be responsible for the entire nomination and election process of PTSO officers, with the exception of the
Staff Liaison.
3. PTSO Officer Election: Announcement of the nomination process shall be made by the Election Committee one General Membership meeting prior to an election
or special election meeting. Written communication of this announcement and requests for nominations shall immediately be sent to the General Membership.
The Election Committee shall be responsible for receiving all suggestions for persons to serve as officers. The committee shall insure that all nominees are Voting
Members and otherwise eligible to serve in office. The committee shall contact all eligible persons who have been nominated to confirm their willingness to serve.
Advance nominations shall be accepted by the committee until one week prior to the election meeting. No later than four days prior to an election, the committee shall announce to the General Membership through written correspondence the names of all qualified candidates who have accepted their nominations. The committee shall prepare a slate of candidates to present for election. The committee shall conduct the election by presenting the slate of candidates to the General Membership present
at the designated election meeting and preparing written ballots for contested offices. In the event of an election by ballot, the committee shall insure that all potential
voters are Voting Members and shall issue ballots to those who qualify. Immediately following the election, the committee shall tabulate the votes and compile a written report. The chairperson of the Election Committee shall read the report to the General Membership present and declare the election of each officer. The written report
shall be entered in full in the minutes, becoming a part of the official records of the organization.
4. Selection: A majority of the votes cast by the Voting Members shall be necessary for election. Should no person receive a majority of the votes cast,
and election between the two (2) persons who received the largest number of votes shall immediately be held.
5. New Officers: Newly elected officers shall take office no later than June 15.
6. Removal of Officer: Any PTSO officer may be removed from office by the affirmative vote of two thirds of all the Executive Committee at any regular or
special meeting called for that purpose:
- For conduct detrimental to the interests of the PTSO
- For lack of sympathy with PTSO objectives
- For refusal to render reasonable assistance in carrying out PTSO purposes
Any PTSO officer proposed for removal shall be entitled to at least five days’ notice in writing of the meeting at which such removal is to be voted upon and
shall be entitled to appear before and be heard by the Executive Committee.
7. Vacancies: Any vacancy in the offices of Vice President, Secretary of Treasure due to death, resignation, removal or inability to serve shall be filled by special
election at the earliest possible meeting of the General Membership, consistent with the producers here-in. However, should a vacancy occur in the office of the
President, the Vice President shall immediately assume the position. Any vacancy in the office of Staff Liaison shall be filled by appointment by the President,
Vice President, Secretary, Treasurer and Principal.
8. SBDM:The PTSO shall provide through annual election parent representatives to the Heath Elementary School Based Decision-Making Council. The election
for parent representatives to the SBDM should take place before May 1st. The parent members shall be elected by the parents of students pre-registered to attend
Heath Elementary during the term of office. The parent representative shall not be an employee or a relative of an employee of Heath Elementary, nor shall the parent representative be an employee or a relative of an employee in the district administrative office. Announcement of the nomination process shall be made by the Election Committee one General Membership meeting prior to an election or special election meeting. Written communication of this announcement and requests for nominations shall immediately be sent to all parents/guardians of Heath Elementary students. The Election Committee shall be responsible for receiving all suggestions for persons to serve. The committee shall contact all eligible persons who have been nominated to confirm their willingness to serve. Once contacted, the nominee must provide written notification of willingness to serve. Nominations shall be accepted by the committee until one week prior to the election meeting. The committee shall prepare a slate of candidates to present for election. The committee shall conduct the election by presenting the slate of candidates to the General Membership present at the designated election meeting. Immediately following the election, the committee shall tabulate the votes and compile a written report. This report shall be distributed to the General Membership of Heath Elementary declaring the election of parent representatives.
H. EXECUTIVE COMMITTEE
1. General Powers:The affairs, activities and operation of the organization shall be managed by the Executive Committee. The Executive Committee shall transact necessary business during intervals between meetings of the General Membership and such other business as may be referred to it by the Voting Membership or these Bylaws.
It may create Standing and Special Committees, approve the plans and work of Standing and Special Committees, present reports and recommendations at the meetings
of the General membership, prepare and submit a budget to the Voting membership for approval, and in general, conduct the business and activities of the organization.
2. Membership: The membership of the Executive Committee shall consist of the President, Vice President, Secretary, Treasurer, Principal, and Staff Liaison.
In addition, the Chairpersons of all Standing Committees shall be ex-officio members of the Executive Committee.
I. STANDING AND SPECIAL COMMITTEE
1. Election Committee: The Election Committee shall be composed of three (3) persons who shall be selected by the Executive Committee at the beginning of the year. The Election Committee shall elect its own Chairperson, subject to approval of the Executive Committee. In the event that a committee is unable to elect its own chairperson, then the Executive Committee may appoint someone to serve in this capacity. The committee shall carry out its responsibilities.
2. Other Standing Committees:Standing Committees shall consist of a Grant Research Committee, Room Mothers Committee, Box Tops and Campbell’s Committee,
Fall Festival Committee, Scholarship Committee and Donation Committee. The Executive Committee may establish such other Standing Committee as it deems necessary
and advisable. Any Regular Member may serve as a committee member. Regular Members will be given the opportunity to volunteer to serve on committees as committees are in the process of being formed. Each Standing Committee shall elect its own chairperson, subject to the approval of the President. In the event that a committee is unable to elect its own chairperson, then the President may appoint someone to serve in this capacity.
3. Removal of Committee Chairperson: Any Committee Chairperson may be removed from their position by the same rules written with in for Removal of an Officer.
J. FINANCE
1. Budget:The Executive Committee shall present to the membership at the first Regular Meeting of the year a budget of anticipated revenue and expenses for the year. This budget shall be used to guide the activities of the Executive Committee during the year. Any substantial deviation from the budget must be approved in advance by the Voting Membership.
2. Financial Obligations and Support:The PTSO has an annual standing financial obligation to the following:
1. Classroom Expenses – All Staff – Up to $300 per Teacher ($150 per semester). Checks will be issued within one week of being received by the Treasurer or President. Any funds not spent within the current school year will not be carried over.
2. Classroom Agendas – These will be paid for from monies left over from the previous year. All agendas will be given to students at no charge.
3. Fall Festival – Up to $3,000
4. Field Trips – One per grade level
5. Fifth Grade Graduation/Year End Celebration – Up to $10 per Student
6. Kindergarten Elegant Party – Paper products
7. Staff Appreciation – Up to $2,000
8. Field Day – Up to $200
9. Heath High School Project Graduation - $250.00
10. Heath High School Scholarship - $500.00 - Criteria for eligibility: Shall be given to a graduating senior of Heath High School who attended Heath Elementary for a minimum of three years and graduated from Heath Elementary; is also based on the financial need of the student. This scholarship shall be awarded by the officers of the PTSO. The PTSO President shall serve as the PTSO Scholarship Committee Chairperson unless otherwise indicated. The President may remove his/her self from the committee if he/she feels a conflict of interest (ex. Recipient is a family member).
At the end of the PTSO’s fiscal year, on June 14, all budgeted monies not spent will roll back into the PTSO’s General Fund.
3. Obligations: The Executive Committee may authorize any officer or officers to enter into contracts or agreements for the purchase of materials or services on behalf
of the organization. The officers shall not have the authority, however, to enter into such agreements on behalf of Heath Elementary School and the McCrackenCountySchool District, nor should they hold themselves out as having such authority.
4. Loans:No loans shall be made by the organization to its officers or members.
5. Commercial Paper: All checks, drafts, or other orders for the payment of money on behalf of the organization shall by signed by the Treasurer or President.
6. Deposits: The Treasurer shall deposit all funds of the organization to the credit of the organization in such banks, trust companies or other depositories as the
Executive committee may select and shall make such disbursements as authorized by the Executive Committee in accordance with the budget adopted by the membership.
All deposits and/or disbursements shall be made within a maximum of thirty (30) days from the receipt of funds and/or orders of payment.
7. Financial Report: The Treasurer shall present a financial report at each General Membership Meeting of the organization and shall prepare a final report at the
close of the year. The Executive Committee shall have the report and the accounts examined annually, on or before June 14, by an informal audit committee consisting
of the President, Treasurer, Principal, and Schools Secretary. The informal audit committee, if satisfied that the Treasurer’s annual report is correct, shall sign a statement
of that fact at the end of the report.
K. AMENDMENTS
1. These Bylaws may be altered, amended or repealed and new Bylaws may be adopted by the Voting Members at any Regular or Special General Membership Meeting.
L. AUTHORITY
1. Roberts Rules of Order Newly Revised shall govern this PTSO in all cases to which they are applicable and not in conflict with the Bylaws.
2. If any part of the Bylaws shall conflict with the decisions, policies or procedures adopted by the McCracken County School Board, they shall be deemed
null and void and the decision of the McCracken County School Board shall, in all cases, control.
These Bylaws were adopted by the Heath Elementary PTSO on April 13, 2010.
